Each department can make purchases up to $7,000 without taking quotes. Any purchase from $7,001 to $25,000 must be accompanied by three quotes and be preapproved before the requisitioning department can make the purchase. Any purchase over $25,000 is made by the Purchasing Department.
A requisition to purchase is submitted via email by the department head along with the specifications for the item(s) or service(s) being requested. The Purchasing Department then takes that information and compiles a bid package. A legal announcement is sent to a local newspaper and notice of the Upcoming Bid Opening(s) is placed on the City of Jackson’s website.
All bids and RFP’notices are located on this website under current bid openings. Once bids are received and opened, copies of the submitted bids are forwarded to the requisitioning department for a recommendation. After the recommendation is received and the successful bidder is notified, either Council action is required or a purchase order is awarded.